Recruitee is one of the most popular applicant tracking systems worldwide. With our integration, you can map Heyflow fields to Recruitee fields and track Heyflow responses as new candidates in Recruitee.
This article covers
Important to note
❗ All Heyflow blocks that you want to map to properties in Recruitee need to have a System label set.
Initial Setup
Within your heyflow, go to “Integrate” and then to the tab “Response Handlers”.
Click on Recruitee and then on “Add account”.
A popup window will appear and ask you to provide the name of your recruitee account, your company ID and an API key. This information can be found in your Recruitee settings.
After you have confirmed your account, you can start to map fields.
Where to find your company ID and API token in Recruitee
You can either click on this link or follow the instructions below:
Click on the gear icon in the bottom left corner
Scroll down to the “Apps and Plugins” section
Click on “Personal API tokens”, here you can see your company ID
To generate a new token, click on the “+ New token” button in the top right corner
Give your token a name and it will appear below the company details
Mapping fields
In order to see the correct Heyflow fields in your Recruitee fields, you need to map the responses. Please note again that all blocks you want to map need to have a system label set. This is how you can map your fields:
In the Recruitee integration tab, choose a Heyflow field and then select its corresponding Recruitee counterpart.
Repeat this process for all relevant fields and click on “Save changes” afterward.
And that’s it, you will now receive your Heyflow responses as new candidates in Recruitee!
❗If you’d like to upload CVs with the Remote CV URL field in Recruitee, “Link access” needs to be activated. You find this in your flow settings under Uploads.
Assign candidates to a specific Recruitee job posting
You can assign candidates to a specific Recruitee job posting by sending the job ID.
Step 1: Find the job ID
The job ID is found in Recruitee itself. Open Jobs from the sidebar and find the relevant job in the job list. Hover over the job ID, listed to the right of the job. Click copy the ID to your clipboard.
Alternatively, you can open the job you are looking for and copy the ID, saved next to the job name at the top of the page.
Step 2: Insert information in Heyflow
To send the job ID in your response, we need to set it up in Heyflow and map the corresponding field to the field Job GUID in the Recruitee integration as described before.
If you are using multiple job postings in one flow, you can simply insert the job ID as the system label for each option:
If you're using a single job posting in your flow, you can prefill the job ID information in a hidden input field. Learn more about hidden input fields here.
